- Part-Time Deputy Treasurer/Clerk
- Report to: City Manager
Working within and in conjunction with the City Treasurer/Clerk and under the supervisor of the City Manager, this position performs a variety of tasks in support of the City Manager, City Council, and various other City departments and staff. These duties may include, but are not limited to the following:
Principal Duties and Responsibilities:
Duties are illustrative and not inclusive and may vary with individual assignments.
- Multiple responsibilities would be typical of a small City, which include assisting with Accounts Receivable, Accounts Payable, Payroll, Utility Billing, Taxes, Assisting the Treasurer/Clear and Manager as needed.
- Utilizing BS&A software to assist customers with questions
- Attend a variety of meetings and trains as assigned
- Facilitate records of cash receipting
- Perform related duties as assigned
- Back-up to City Clerk when needed to administer maintenance of official City records, recording, indexing, filing and safe keeping of public records including public meeting minutes and tape recordings, ordinances resolutions, contacts, agreements, public hearing files and other recorded documents.
- Assist with posting notice of City meetings in compliance with the State of Michigan Open Meetings Act.
- Other Duties as assigned
Knowledge, Skills and Abilities:
- Thorough knowledge of the rules, regulations, policies, and operating procedures for City Hall; federal, state, and local laws and ordinances that impact the work of City Hall including the City Code and City Charter, City organizational structure and operation including the operating rules and procedures invoked by City Council for conducting their meeting; and privacy of information laws.
- City government, its functions and operation; governmental agencies, non-profit agencies, and local public resources aiding the public.
- Principals of business letter writing and basic report preparation.
- Principles and procedures of record keeping.
- Time and resource management.
- Operates a PC to view, enter, edit, format, revise, print, assemble and distribute written materials such as forms, correspondence, manuals, contracts, agreements, articles, invoices, charts, matrices, reports, schedules, and other of similar complexity.
- Enters updates and retrieves data from existing spreadsheet models, database files and/or other automated/manual sources.
- Maintains and updates files, records, accounts, and other information as needed to support and document office activities as assigned.
- English usage, spelling, grammar, and punctuation. Type at a speed necessary for successful job performance.
- Maintain complex records and ensure that records are maintained in conformance with established guidelines.
- Establish and maintain effective working relationships with other City employees, City Manager, City Council, and the public
- Use a PC with proficiency - Microsoft Office, Excel, Word, Power Point and BS&A
- Communicate clearly and concisely, both orally and in writing.
- Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner.
- Record meeting minutes and transcribe.
- Operate multiple office equipment such as:
- PC and software as described above
- Adding machine/calculator
- Multi-line telephone system
- Fax machine
- You may be required to lift items at times that exceed 10 lbs.
City Hall is open Monday-Thursday 8am-430pm; hours will vary as needed week to week. There will be evenings that will be required from time to time as back-up to City Clerk at City meetings. This position is not part of the union, and your employment status is at will. The first six months in this position will be an orientation period. Following the successful completion of your orientation period, you will be considered a regular employee of the City of Standish. Annual performance reviews should occur about every twelve months.
Applications must be received by 4:30pm on Tuesday, January 18, 2022