Job Opening: Part-Time Deputy Treasurer/Clerk

Job Description:

  • Part-Time Deputy Treasurer/Clerk
  • Report to: City Manager

Basic Functions:

Working within and in conjunction with the City Treasurer/Clerk and under the supervisor of the City Manager, this position performs a variety of tasks in support of the City Manager, City Council, and various other City departments and staff. These duties may include, but are not limited to the following:

Principal Duties and Responsibilities:

Duties are illustrative and not inclusive and may vary with individual assignments.

  • Multiple responsibilities would be typical of a small City, which include assisting with Accounts Receivable, Accounts Payable, Payroll, Utility Billing, Taxes, Assisting the Treasurer/Clear and Manager as needed.
  • Utilizing BS&A software to assist customers with questions
  • Attend a variety of meetings and trains as assigned
  • Facilitate records of cash receipting
  • Perform related duties as assigned
  • Back-up to City Clerk when needed to administer maintenance of official City records, recording, indexing, filing and safe keeping of public records including public meeting minutes and tape recordings, ordinances resolutions, contacts, agreements, public hearing files and other recorded documents.
  • Assist with posting notice of City meetings in compliance with the State of Michigan Open Meetings Act.
  • Other Duties as assigned

Knowledge, Skills and Abilities:

  • Thorough knowledge of the rules, regulations, policies, and operating procedures for City Hall; federal, state, and local laws and ordinances that impact the work of City Hall including the City Code and City Charter, City organizational structure and operation including the operating rules and procedures invoked by City Council for conducting their meeting; and privacy of information laws.
  • City government, its functions and operation; governmental agencies, non-profit agencies, and local public resources aiding the public.
  • Principals of business letter writing and basic report preparation.
  • Principles and procedures of record keeping.
  • Time and resource management.
  • Operates a PC to view, enter, edit, format, revise, print, assemble and distribute written materials such as forms, correspondence, manuals, contracts, agreements, articles, invoices, charts, matrices, reports, schedules, and other of similar complexity.
  • Enters updates and retrieves data from existing spreadsheet models, database files and/or other automated/manual sources.
  • Maintains and updates files, records, accounts, and other information as needed to support and document office activities as assigned.
  • English usage, spelling, grammar, and punctuation. Type at a speed necessary for successful job performance.
  • Maintain complex records and ensure that records are maintained in conformance with established guidelines.
  • Establish and maintain effective working relationships with other City employees, City Manager, City Council, and the public
  • Use a PC with proficiency - Microsoft Office, Excel, Word, Power Point and BS&A
  • Communicate clearly and concisely, both orally and in writing.
  • Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner.
  • Record meeting minutes and transcribe.
  • Operate multiple office equipment such as:
    • PC and software as described above
    • Printer
    • Adding machine/calculator
    • Photocopier
    • Multi-line telephone system
    • Fax machine
  • You may be required to lift items at times that exceed 10 lbs.

Hours:

City Hall is open Monday-Thursday 8am-430pm; hours will vary as needed week to week. There will be evenings that will be required from time to time as back-up to City Clerk at City meetings. This position is not part of the union, and your employment status is at will. The first six months in this position will be an orientation period. Following the successful completion of your orientation period, you will be considered a regular employee of the City of Standish. Annual performance reviews should occur about every twelve months.

Applications must be received by 4:30pm on Tuesday, January 18, 2022

Poverty Exemption

The State Tax Commission at their meeting on February 9, 2021 approved Bulletin 3 of 2021 regarding poverty exemptions under MCL 211.7u. This Bulletin addresses the changes to the law by Public Act 253 of 2020.

It is important that assessors, local unit officials, and taxpayers understand the requirements for claiming the poverty exemption under the changes to the law. A taxpayer must file the following with the local unit of government to apply for the poverty exemption for 2021:

  1. Form 5737 Application for MCL 211.7u Poverty Exemption
  2. Form 5739 Affirmation of Ownership and Occupancy to Remain Exempt by Reason of Poverty. All required additional documentation (such as federal/state income tax returns) Taxpayers not required to file federal/state income tax returns would instead submit
  3. Form 4988 Poverty Exemption Affidavit

The State Tax Commission is providing the attached MCL 211.7u Poverty Exemption Taxpayer Fact Sheet to assist with explaining the filing requirements to taxpayers.

Lastly, local units are reminded that, by resolution, they can carry a poverty exemption forward that was granted in 2019 or 2020 for the 2021 tax year, without an application or protest to the Board of Review. Local units must adopt a resolution by February 15, 2021 to carry the exemption forward for the 2021 tax year. (See MCL211.7u(8))

Bulletin 3 of 2021 and the Taxpayer Fact Sheet are attached and will be made available on the State Tax Commission’s website at https://www.michigan.gov/statetaxcommission. Also attached are Forms 5737, 5739 and 4988.

Form 4988 Poverty Exemption Affidavit
Form 5739 Affirmation of Ownership and Occupancy
Form 5737 Application for MCL 211.7u Poverty Exemption
Bulletin 3 of 2021 - Poverty Exemption
Poverty Exemption Taxpayer Fact Sheet 2021.pdf
2022 City of Standish Poverty Resolution
Petition to Board of Review

Spring Clean Up 2019

The City will be providing yard waste removal to city residents in the spring.

April 22rd, May 13th, May 28th  and June 10th.

Residents can place brush and yard waste at the curbs to be removed by the Department of Public Works.  Brush should not exceed 10 inches in diameter and 6 feet in length and leaves or lawn clippings must be placed in biodegradable bags.

It is important to make sure that you do not place yard waste to the curb any sooner than 48 hours prior, as it will distract from the overall attractiveness of the community.

Keep in mind, if specific rules are not followed while placing brush and yard waste to the curb, it will not be picked up.

Spring Newsletter

The City of Standish Spring Newsletter is now available at City Hall, the depot, and the laundromat.  Stop by and pickup your free copy!

City of Standish is now accepting Credit Cards, Debit Cards and Electronic Checks

The City of Standish now accepts credit cards in the office with no fee, you can also pay by phone by calling 877-811-8470 with $3.95 fee, or by going to 'Make payments' under the 'Community Info' tab at the top of the page.

City of Standish Municipal Building
399 E. Beaver St. • P.O. Box 726
Standish, MI 48658

Phone: (989) 846-9588  •  Fax: (989) 846-6287  •  Office Hours: Monday-Friday, 8:00 a.m. - 4:30 p.m.

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